Year-end Best Practices FAQ

The last day to add members for the 2024–2025 program year is June 30, 2025. To be eligible for recognition in the Distinguished Club Program, your club must earn at least five goals throughout the program year and have either 20 members or a net growth of at least three new, dual, or reinstating members as of June 30.

Currently, the expected response and turnaround time when sending correspondence via email is up to 10 business days. Any submissions completed and submitted by the end of the month or by June 30 will receive credit for the appropriate period. Our teams will work with each club individually to resolve any missing items.

More clubs charter in June than at any other time. To avoid delays and ensure program year credit, submit your new club forms early in June 2025. If you have questions about starting a club, view the How to Build a Toastmasters Club guide or email the New Clubs Team at newclubs@toastmasters.org. New club charter forms and payment being submitted for the 2024–2025 program year must be received no later than 11:59:59 p.m. Mountain Daylight Time (MDT)/Coordinated Universal Time (UTC) -6 on June 30.

Club Central is the main tool for a club officer. A link to Club Central is on the My Home page for every active club officer.

All club submissions for the program year must be received no later than 11:59:59 p.m. Mountain Daylight Time (MDT)/Coordinated Universal Time (UTC) -6 on June 30. Submissions received on or after July 1, 12 a.m. MDT/UTC -6 will be applied to the 2025–2026 Program Year. Additional details, including how to submit documents to World Headquarters, are outlined in the Distinguished Club Program Manual.

No, transfer and honorary members do not count towards the Distinguished Club Program (DCP). This information can be found in the Distinguished Club Program Manual, along with the other DCP requirements.

The ability to review club receipts and statements is available under the Club Financials section of Club Central.

Use a Toastmasters International invoice template. When generating your invoice, please note the following:

• Fill in the appropriate fields with club and member information.
• Invoices are numbered in the following format: YYYYMMDDXXXXXXXX (eight-digit club number). Commas may be added to the invoice number, but they can be disregarded.
• Please note each new member will be subject to the $20 USD new member fee.
• Members that are renewing have membership dues in the amount of $60 USD.
• Members that join the club in the middle of the membership period pay $10 USD per month remaining in the membership period. For an exact breakdown of the membership dues cost per month, please refer to the Membership Application, Section 2.

Toastmasters International reserves the right to adjust any invoice to ensure the proper amounts for membership dues and fees are listed.

The preferred method of payment to Toastmasters International is by credit card. We cannot accept international money orders, even if they are in USD. If your club has submitted payment by wire transfer and has not received communication from World Headquarters, email the confirmation of the wire transfer (commonly called the SWIFT Receipt) to financequestions@toastmasters.org. The Finance Team will ensure that the funds are allocated to your club for the purpose of renewing your members.

Payments can be submitted in any of the following ways:

Online
By a club officer on the Membership Management page of Club Central or by the member if their club is Self-Pay enabled.

By phone with a credit or debit card*
+1 720-439-5050, Option 4, Monday-Friday 8 a.m.-5 p.m. Mountain Time.

By mail with check 
Toastmasters International
ATTN: Supply Orders
9127 S. Jamaica St. Suite 400
Englewood, CO 80112

By fax with a credit or debit card*
Please include as much pertinent information as possible in the fax and include the cardholder's signed authorization (+1 303-799-7753).

*If submitting payment using a credit or debit card from a bank outside the United States, please verify with your bank that the card has been approved for foreign transactions.

A valid club officer list must be submitted in Club Central or emailed to membership@toastmasters.org by June 30.

All club officer lists must be received no later than 11:59:59 p.m. Mountain Daylight Time (MDT)/Coordinated Universal Time (UTC) -6 on June 30 to receive on-time credit in the Distinguished Club Program for the 2025-2026 program year.

Review the Club Leadership Handbook for more information on the minimum club officer requirements and how to hold club officer elections.

Successful clubs and coaches will receive more information in early August after year-end and program reports are finalized.

Please see the Club Coach Program page for more information.

Clubs that have enabled Self-Pay can direct their members to submit dues by scrolling down to the “How to Renew” section of My Home, even if they are submitting dues for the first time!

Alternatively, a club officer can email to membership@toastmasters.org advising that the member can submit their dues to World Headquarters by calling +1 720-439-5050, Option 4, Monday-Friday 8 a.m.-5 p.m. Mountain Time.

June 13 is the deadline for the 2024-2025 program year.