Credentials for the Annual Business Meeting FAQ

The opening and closing times for the Credentials process will be in Eastern Daylight Time (EDT)/Universal Coordinated Time (UTC) -4.

Clubs can assign their proxies until August 15, 2025, at 11:59 p.m. EDT/UTC -4.

A club can reassign their proxy after it has been submitted at any point before 11:59 p.m. EDT/UTC -4 on August 15, 2025. To reassign the proxy, the Club President or Club Secretary should follow the steps below:

1. Log in to toastmasters.org with your email and password.
2. Scroll to the Annual Business Meeting section on My Home (directly below the My Education and Achievements section).
3. Click on “Club Proxy & Voting Instructions.”
   1. If you are an officer in multiple clubs, select the club for which you want to assign the proxy.
4. Click the “Edit” button next to “Designate Proxyholder” to start the reassignment process.
   1. Click the “Edit” button under “Proxyholder.”
   2. Select one of the three categories for the new proxyholder and input the required information.
   3. To submit your updated proxyholder designation, enter your name into the signature box at the bottom of the page, click the checkbox, and press “Confirm proxyholder.”

All proxyholders will be sent daily emails that contain basic instructions and remind them to complete Credentials.

To complete the Credentials process, beginning August 16, 2025, follow the steps below:

1. Log in to toastmasters.org with your email and password.
2. Scroll to the Annual Business Meeting section on My Home (directly below the My Education and Achievements section).
3. Click on “My Votes & Instructions.”
4. Under My Proxies, click on “Accept all votes” at the bottom of the page.
5. Watch the voter training video and confirm your intent to vote by checking the boxes and clicking “Accept all votes.”
6. Press “Return to My Votes & Instructions.”
7. Click on “Download Proxy Summary Report” and select the desired paper size.
8. Print and/or save your Proxy Summary Report to use when completing your electronic ballot during the Annual Business Meeting.

Yes, Delegates at Large must complete the Credentials process to cast their one vote at the Annual Business Meeting.

All communications will be in English.

Voting will be conducted throughout the entirety of the Annual Business Meeting. Voting for each election and proposal will be called individually by the chair and only remain open for a few minutes. The results for each election and proposal will be announced after calculation and verification.

If a member selected “No” for email under “My Privacy and Consents,” that member will still receive communications related to their membership and the organization’s business, such as voting, region alignments, dues, and recognition.

The emails regarding club proxies are sent to both the Club President and Club Secretary. If there is no email address on record for either club officer, a letter will be sent by postal mail to both club officers.

District Directors will be able to see which clubs have assigned their proxies and which clubs have not. This information is accessed by following these steps:

1. Log in to toastmasters.org with your email and password.
2. Scroll to the Annual Business Meeting section on My Home (directly below the My Education and Achievements section).
3. Click on “Club Proxy Designations.”

District Directors are provided the Club Presidents’ names and contact information to allow for follow-up.